Meeting Minutes
Last Updated: 01/22/20

Torrey Pines Women’s Golf Club
 Board Meeting
  January 11, 2020

 
Attendees: Jan Kelleher, Patty Crigler, Fran McClure, Kitty Masters, Mary Middleton, Susan Boeshart, Michi Nakamura, Ellen Kohls, Linda Holmgren, Judy Dennis, Brenda Hetherington, MC Eastman 

Non-attendees:  Masako Schleifer, Patty Russell 

President Jan Kelleher opened the meeting at 1:30 pm. 

Reports:

Vice-President/Tournament Director:  Patty Crigler reported that the pay-outs for the Gross and Net Ace of Aces in November will now be funded from the Tournament budget.  Patty also noted that rules questions and disputes that occur during tournament play are to be brought immediately after completion of play to the Tournament Committee for resolution.  The Pro Shop staff is not part of the Tournament Committee. 

Secretary:  No report 

Treasurer:  Kitty Masters reported that as of December 31, 2019, the Club’s balance is $49,463.  This includes the sweeps liability, City reserve, and 2020 dues received in 2019.  Year-end financials are not yet finalized but the estimated equity is $9000 

Membership:  Mary Middleton reported that there are 264 members on the 2020 membership roster.  There are 230 renewals and 34 new members.  There were 45 members who did not renew for 2020. 

Rules:  Susan Boeshart reported that the temporary Local Rule that allows a penalty-free drop in the rough after a one-minute search will continue until the City chooses to eliminate the rule.  The website will advise members as to when the Rule is no longer in effect. 

Handicap:   Michi Nakamura emphasized that on sweeps days, members must post their adjusted scores by midnight to be eligible for sweeps pay-outs.  Revised indexes will now be issued on Mondays and will be used the next day in sweeps play.  Patty Crigler has volunteered to create Handicap cards for sweeps days that will have each player’s “pops” included.  This will aid in adjusting scores for the new World Handicap System.  The maximum handicap that may be used on sweeps days is 40 and 36 in tournaments. 

Sweeps Director – Tee Times:  Linda Holmgren reported that members who do not cancel their scheduled sweeps tee times at least eight days (Monday) in advance are subject to a $10 fine which will be deducted from their sweeps account.  Fran McClure will assist Linda in contacting members who cancelled late or were no-shows.

Sweeps Director – Results:  Ellen Kohls needs to see last names and first initials on the results sheet.  There are members who share the same last name so including first initials is important in determining whom to award sweeps winnings.  If there is doubt, no sweeps winnings will be awarded to players who did not sign in as requested.

Sweeps Accountant:  No report 

Social Director:  No report 

SCGA Representative:  MC Eastman reported that the SCGA information posted on the Bulletin  Board in the sign-in room will not be available until after the completion of the Farmer’s Open.

Webmaster:  Brenda Hetherington requested that the 2020 budget include money for any fixes or improvements of the website that might be needed during the year. 

New Business:  Jan Kelleher opened a discussion on how to improve pace of play on sweeps days.  To better track pace-of-play of groups on sweeps days, the Handicap scorecard must be turned in with start and finish times written on the bottom of the cards.  A group wants to finish no more than 15 minutes behind the group in front of them.  It is the responsibility of every player in a group to be aware of the group’s position in relation to the group in front of them.  If behind, the group needs to speed up play and attempt to catch up with the group ahead. 

Jan asked Board members to review their roles and responsibilities in the By-Laws to see if they are consistent with their current duties.  There will be a Committee formed to look at the By-Laws to determine if they need to be updated.

President Kelleher adjourned the meeting at 3:05 pm. 

Respectfully submitted,
 
Fran McClure
TPWGC Secretary

 

   

 General Meeting
November 12, 2019  

 

In the absence of President Patty Russell, Vice-President Patty Crigler opened the General Meeting at 12:35 pm. 

The proposed Board of Directors for 2020 were presented for a vote: 

               President:  Jan Kelleher

               Vice President/Tournament Director:  Patty Crigler
               Secretary:  Fran McClure
               Treasurer:  Kitty Masters
               Sweeps Director:  Linda Holmgren
               Sweeps Results:  Ellen Kohls
               Sweeps Accountant:  Masako Schleifer
               Handicap Director:  Michi Nakamura
               Rules Director: Susan Boeshart
               Membership Director:  Mary Middleton
               Social Director:  Judy Dennis
               Parliamentarian:  Patty Russell 
In addition to the Board of Directors, the following are Presidential appointments:
Webmaster:  Brenda Hetherington 
SCGA Representative:  MC Eastman 
TPWGC Secretary  
Fran McClure 

 The slate of Directors for 2020 was approved by the members in attendance.

Director Reports:Tournament Co-Chair Patty Crigler announced that entries to the Holiday Team Scramble Tournament and Luncheon must be made by November 26.  All entrants must pay for the luncheon following the tournament even if they are unable to attend.  More information on the event is on the website. 

Patty also reported that the Sweeps and Tournament schedules for 2020 are now posted on the website. 

Handicap Director:  Michi Nakamura reported three major changes that will go into effect in 2020:  1)  players must now post their scores on the same day they play a round that can be posted; 2) if a player finishes a round after 14 holes, that score must be posted (holes 15-18 are scored based on the player’s handicap on each hole).  If only 13 holes are completed, the score is recorded as a 9-hole score; 3) for adjusting a score on a hole, all players, regardless of handicaps, will adjust that score to a net double bogey.  As the new year approaches, more information and examples will be given on how to adjust scores on handicap cards. 

Rules Director:  Susan Boeshart reported that the Club will adopt the following temporary Local Rule: if a player hits a ball into the rough and does not find it within one minute, that player may place, without penalty, another ball in the area of the rough where the original ball was lost.  This Local Rule will be in effect until after the Farmer’s tournament in January.  Players will be notified when the Rule is no longer in effect. 

Social Director:  Jan Kelleher reported that members playing in the Holiday Tournament are to park in the Torrey Pines Lodge parking structure.  Parking is free. There will be a shuttle taking players and their clubs to the course.  Players can leave their cars in the Lodge and walk to the Hilton for the Luncheon.  All players are requested to send their $50 checks for the Luncheon to Masako Schleifer, Sweeps Accountant, by November 26.  Masako’s address and more information on the Tournament and Luncheon are on the website. 

SCGA Representative:  MC Eastman encourages members to take advantage of our membership in SCGA which is paid as a portion of our annual dues.  Not only does SCGA provide our indexes but has tournaments for players of all skill levels and opportunities to play courses throughout Southern California.

New Business:President-elect Jan Kelleher reported that a Pace of Play Committee will be formed for the 2020 season.

The Committee will implement a new policy to improve the pace of play on sweeps days.  More details will be provided on the website and in the sign-in room when the policy is put into effect. 

Vice- President Crigler adjourned the Meeting at 12:55 pm. 

Respectfully submitted,  
Fran McClure
TPWGC Secretary
 

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